SMALL CLAIMS COURT

Background Information

These instructions are an example of the directions given for filing claims in Small Claims courts; however, they may vary from state to state and from court to court. Check with your local court office for specific instructions and fees for your area.

A small claims department of the District Court is designated to settle legal issues and problems arising from contractual or service disputes or other claims which do not exceed the sum of $7,500. A small claims court allows an individual or business to be compensated by a party who has not performed according to an agreement or who had committed some wrongdoing. Note: Small claims are also handled in city and county Justice Courts where the same rules described here apply.

How-To: File and Prepare for Court

1.        Determine where to file. Before you can bring suit in Small Claims Court, it must be determined that the court has jurisdiction over your type of legal problem, and that it has jurisdiction over the party you are suing. A case must be filed where the defendant resides or the claim arose. District Courts have jurisdiction anywhere in the county. County justice courts have jurisdiction anywhere in the county that there is not a municipal justice court with jurisdiction. Municipal justice courts have jurisdiction within municipal boundaries.

2.        After determining that the court has jurisdiction over your claims, the Clerk's office can provide you with the appropriate forms for filing a suit in Small Claims Court and further instructions on the procedure for doing so. When you complete these forms, you must have 4 copies for filing with the court.
(Contact your local court for a copy of the forms used in that court.)

3.        It is suggested that you observe a session in the Small Claims Court before your trial date. By doing so, you will be more at ease at your trial and will present a more relaxed and calm evaluation of your case. You will also become more familiar with the procedures of the Court.

4.        Compile pertinent information that applies to your case. This information may include canceled checks, purchase orders, written contracts and other evidence. Organize them in chronological order and be sure to check the dates carefully. Accuracy will be a crucial factor in determining the outcome of the case. You should also be prepared to prove to the court how much money you will need to fix the problem. Your own estimate of the cost is usually not sufficient.

5.        Have a disinterested party. If your claim deals with the adequacy of a service, or workmanship, or some other issue where the opinion of a disinterested party who is knowledgeable about the subject may be available, he/she should appear in person at the trial on your behalf.

6.        Tell your story. When you get to court and it is your turn to speak, simply state what your claim is. The plaintiff (the person who filed the claim) will tell his/her side of the story to the judge and present any witnesses or documents to support the claim. The defendant (the person who the claim is filed against) will do the same.

How-To: File a Small Claims Affidavit

Small Claims cases are governed by the state in which you live. If you have any questions not addressed in these instructions, contact the Small Claims court in your area.. You should be able to locate a copy of the code in your local library.

Instructions to the Plaintiff

1: FILING SUIT. You are the "plaintiff" in this case and the person you are suing is the "defendant." The maximum amount that you may sue for is $7,500. Claims must be for money only. The Small Claims Department cannot be used to sue for possession of property or to evict a tenant. The debt must be owed to you. An employee may represent an employer, but you may not bring an action of behalf of anyone else. The Small Claims Department has jurisdiction over cases in which the defendant resides or the debt arises within the geographic boundaries of the court. You need to know the amount of the debt, what it is for, and the defendant's name, street address and telephone number. The defendant's Social Security Number will be helpful. If you are suing a business, call the Department of Commerce at 801-530-4849 or search online to obtain the business' proper name and the name of its registered agent.

Click here to download a copy of the small claims packet.

You must prepare the Affidavit, sign it in the presence of a notary public or court clerk, have your signature notarized, and file it with the court clerk. The Affidavit should be typewritten, but will be accepted if legibly handwritten. When you file the Affidavit with the court, you must bring 4 copies for filing.You must pay a filing fee ($45.00 for claims $2,000 or less, $70.00 for claims over $2,000) at the time you file the Affidavit. It is your responsibility to give the Affidavit to the Sheriff's department, Constable or other process server, for service on the defendant at least thirty days before the trial date.

2: TRIAL. The clerk will set a trial date and give you a copy of the Affidavit with the trial date on it. If you fail to appear at trial, your case will be dismissed. Contact your process server a few days before trial to make sure the Affidavit has been served and proof of the service has been filed with the Court Clerk.

3: COUNTER AFFIDAVIT. If defendant files a Counter Affidavit against you, trial may be rescheduled. If you fail to appear at trial after a Counter Affidavit has been filed, judgment may be entered against you for the amount requested in the Counter Affidavit.  

How to: Respond to a Small Claims Affidavit  

Instructions to the Defendant

1: TRIAL. You have had a lawsuit filed against you. If you wish to contest the plaintiff's claim, you must appear at trial on the appointed day. If you fail to appear at trial, judgment may be entered against you for the amount requested.

2: PAYMENT. If you do not dispute the claim, make arrangements with plaintiff to pay the claim and the court costs. If the plaintiff obtains judgment and pursues collection through the court, additional court costs may be charged to you.  

3: COUNTER AFFIDAVIT. If the plaintiff owes you money, you may file a Counter Affidavit on a form provided by the clerk. Click here to download a copy of the Small Claims packet. You must file the Counter Affidavit, pay the proper fee ($35 for claims $2,000 or less, $50 for claims over $2,000) and mail it to plaintiff, no later that 15 working days prior to the trial date. When you file the Counter Affidavit with the court be sure to bring 4 copies for filing. If you intend to file a Counter Affidavit, many of the "Instructions to the Plaintiff" will apply to you. Read them.

Additional Instructions to Both Parties

1: ATTORNEYS. Small Claims cases are informal. Parties are encouraged to represent themselves. You may, however, hire an attorney if you wish.

2: SETTLEMENT. If the claim is settled prior to the trial date, call the court for instructions.

3: EVIDENCE AND WITNESSES. It is extremely important that you bring with you to trial all witnesses and papers necessary to prove your claim or defense. If you fail to do this, the case may be decided against you. The Utah Rules of Evidence will generally be followed because they are designed to foster accurate fact finding. While the Rules serve as appropriate guidelines in Small Claims trials, judges are free to depart from their strict application when justice dictates. Evidence must be offered through the statements of live witnesses at trial, except that written statements such as repair bids, appraisals, repair bills and medical bills may be used instead of live testimony to establish the amount of a claim. If you intend to rely on such written statements, you should bring them with you. Be sure that the statements are itemized, signed and submitted on the preparer's original letterhead. If your case involves a damages item, you must give the other party a chance to inspect the damage prior to trial. You must have damaged items available for inspection by the other party prior to trial.

If you need the testimony of a witness who will not attend trial voluntarily, you should ask the court, no later than 10 days before the trial date, to issue a Subpoena requiring that person to attend. It is your responsibility to have the Subpoena served and to pay the witness fee and service fee.

4: JUDGMENT. If judgment is granted, the winning party has the right to enforce the judgment. The losing party may be required to testify regarding assets and income. A lien can be placed on the losing party's property, and non-exempt wages, bank accounts, stocks and other assets can be seized and sold by the sheriff or constable. A judgment can accrue interest and the prevailing party may be entitled to recover court costs accruing after judgment. A judgment must be collected or renewed within 8 years of the date it is granted or it expires.

5: APPEAL. Either party may appeal a Small Claims judgment within 10 business days after the notice of entry of judgment is mailed or hand-delivered to the losing party. A Notice of Appeal must be filed with the court and the appropriate fee paid.

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this proceeding should call the Court.  

Frequently Asked Questions

Who Uses the Court and When?

Any individual or business may use a small claims court if the problem can be settled for $7,500 or less and if the court has jurisdiction over the matter. Examples of cases which are appropriate for filing in the small claims court include

• A tenant sues a landlord for not returning his/her rent deposit when the premises were left in the condition agreed upon in the original contract.
• A retail merchant sues a customer for failing to pay for a purchased and used item.
• A customer sues a dry cleaner for refusing to replace an expensive garment ruined as a result of poor procedures.
• One driver of an automobile sues another driver for damage done to his or her car not covered by automobile insurance.

 All these cases represent problems that need to be resolved, but may not be significant enough to retain an attorney or to bear the expense of a full-fledged court case. The Small Claims Court offers a place for persons with such grievances to solve their own problems.

Do I Need an Attorney?

No. You do not need to retain a lawyer to sue in Small Claims Court. In fact, in most instances, attorneys are discouraged from attending.

How Much Does it Cost to Sue?

The cost of filing a suit in Small Claims Court consists of a filing fee, ($45.00 for cases under $2,000, and $70.00 for cases between $2,000 and $7,500) and cost of service if served by a constable or sheriff. In 1995, nearly 40,000 small claims were filed across the state of Utah.

How Much Can I Recover in Damages?

You can sue for up to $7,500.

What is the Interest Rate for Judgments?

The interest rate is the same as the rate for civil suits.

How do I get a copy of a Judgment?

All parties will receive a copy of the judgment following the close of the case. If you have lost your copy or would like to look up a judgment for someone other than yourself, check with the district or justice court in which the case was filed.

How do I collect on a Judgment?

If you have won a small claims case and would like to collect on the judgment, wait ten days following the close of the case in order to give the other party the right to appeal. If no appeal is filed, contact the court in which the case was filed in order to carry out a garnishment or an execution. The filing fee will be $35. A supplemental order can be used to require a defendant to answer questions about assets and income.

What are the Statute of Limitations for Filing a Small Claims Case?

The time limits, or statute of limitations for filing a small claims case vary depending on the type of case.